The 4 Stages of Our Construction Project Management

When we’re managing a construction job there are certain objectives we consider. We reach them in stages. Just like in any project, we accomplish it by breaking it down. The following are four steps we take to organize a successful construction project management project.


There are four parts to designing a construction project. It’s the responsibility of our project manager to make sure our design meets building codes and other regulations.

  1. The concept. What are the needs, goals and objectives of the project? We’ll be making decisions based on the size of the project, the site allocated for the build and the actual design of our building. This is comprised of a list for each room or space under consideration, including all critical data.
  2. The schematic design. This is a sketch that identifies all the various parts, materials, sizes, colours, textures, etc. It includes the floorplan, elevations, etc., even a site plan.
  3. Develop the design. This requires research. What are the materials to use? What equipment will be needed? How much are the materials? We’ll be refining the original drawings from the previous stage now to reflect these decisions. Knowing local building codes and adhering to them will be important at this stage.
  4. Get the contract documents together. These are the final drawing and construction specs. These will be used by outside contractors to bid on the job.


Once the bids are accepted, but before the ground is broken, we work on these three steps.

  1. Assign our project manager. Sometimes our project manager is on board early and participates in the first stages of a project, while other times they aren’t hired until the design is complete.
  2. Determine the rest of the personnel. We have a contract administrator: this is the person who helps the project manager. Also, we have a superintendent, who keeps everything on schedule in terms of the materials, deliveries and equipment. They’re also on-site to deal with construction activities. Finally, comes our field engineer, which is more an entry-level position to deal with paperwork.
  3. Investigate the site. We investigate the site thoroughly. The site must be ready for construction, which might mean dealing with environmental issues, such as the suitability of the soil for construction.


We have people and have planned for the construction and materials necessary to complete it. Now our contractor purchases those materials and equipment.


Finally, we’re ready for the build! But first, we arrange a pre-construction meeting to deal with work hours, the storage of materials, quality control and site access. Then get everyone on-site and set up.

We create a schedule of payment and a process to deliver them. This information is always transparent to meet any financial obligations and maintain a happy and productive workforce and environment. We always make sure our work orders are detailed enough to avoid misunderstandings between us and our contractors.

The last part of the project is after the construction is complete and the occupants move into or take ownership of the site. We make sure all their requirements have been met, and usually provide a warranty period to make that arrangement official and binding.